Uddipto Mohila Unnayan Sangstha NGO Job Circular

Uddipto Mohila Unnayan Sangstha NGO Job Circular, Uddipto Mohila Unnayan Sangstha NGO Job Circular

Finance and Admin Officer
Application Deadline: 11 Feb 2024

Summary

• Vacancy: 01
• Location: Satkhira Budhata (Assasuni).
• Experience: At least 3-5 years
• Published: 27 Jan 2024

Requirements
Education

• Completion of Master’s degree in Accounting or Finance

Experience

• At least 3-5 years

Additional Requirements:

Minimum of 3-5 years of progressively responsible professional experience in the fields of accounting, finance, and budgeting.
Proven work background gained from reputable audit firms, Non-government organizations, international organizations, or donor organizations.

Desirable:

Knowledge of international donor agency requirements and regulations
Knowledge of govt and Non-govt. procurement system and other govt and Non-govt. rules and regulations

Personal Qualities:

High level attention to detail and accuracy.
Flexible, reliable, creative, responsive, able to take initiative, open to learning.
Willing to demonstrate, apply and share expert technical knowledge across the organization
Able to work independently and Finance and Admin and meet deadlines.

Qualifications and Technical Skill:

Knowledge of accounting principles, procedures and standards.
Ability to prepare and maintain the full set of accounts.
Knowledge and hands on experience with Accounting Software.
Fluency in oral and written English and Bengali.
Proficient in Microsoft Excel, word and power point.

Procurement:

Assess the procurement needs, formulate procurement plans, draft specifications, and initiate the procurement process.
Aid in the preparation of procurement/tender documents for Purchase Requests (PR), Request for Quotations (RFQs), Request for Proposals (RFPs), Purchase Orders (P.O.), etc.
Evaluate tender and quotation documents as required, ensuring a thorough examination of the proposals received.

Administration:

Support maintaining banking, petty cash, and others financial activities as per organizational policies and practices.
Sets up and schedules complicated meetings for interviewees, hiring managers, employees, and department heads.
Ensure proper and complete documentation and filing for easy retrieval of all accounting related documents.

Expected Outputs:

Monthly progress reports on assigned tasks.
Project deliverables according to timeline agreed with immediate supervisors (Executive Director & Program Coordinator).

Responsibilities & Context:

• Position Description: The Finance and Admin Officer is responsible for preparing financial reports and maintaining records of assets, liabilities, revenue and expenditure, payments and other financial activities. The Finance and Account Officer conducts regular checks of the internal controls, leads the preparation of the monthly accounts closure of the operation, and ensures that disbursements are in accordance with the budget and the Financial Rules.
• Duty station:  Program Office and Head Office
• Contract Duration: The contract will initially be for one year and will be extended upon satisfactory completion of 120 days probationary term and each annual performance review.
• Issue date: 27 January, 2024.
• Position Title: Finance and Admin Officer.
• Open Period: 27 January, 2024 – 11 February, 2024.
• Reporting to:  Program Lead (UMUS) through Excutive Direcotor/ Program Coordinator.
• Type of Contract: Full-Time Contract

Job Responsibilities:

• Prepare expenditure plan based on project implementation plan.
• Prepare vouchers for payment and entry in Ledger or software.
• Maintain necessary liaison with Govt & Non-govt. other donor organization and Bank.
• Prepare monthly bank reconciliation statements.
• Update the books of accounts on regular basis.
• Preserve invoices/vouchers in safe place.
• Maintain the financial transaction on daily basis and report to the supervisor accordingly.
• Conduct all types of banking activities.
• Assist the Program Coordinator in overall planning, budgeting and implementation of the program activities.
• To prepare budget breakdown as per approved program budget head.
• Maintain the cash book, stock book, Inventory, asset and other required registers properly and timely in effective manner.
• Lead and resolve the all financial issues.
• Preparation of monthly, quarterly and annual financial reports.
• Prepare and coordinate financial audit. Ensure timely and effective follow up to audit observations and recommendations.
• VAT & TAX payment and disburse advances as per policy